public:checklist_for_meeting_organization
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public:checklist_for_meeting_organization [2017/09/22 14:48] – created Claus Stadler | public:checklist_for_meeting_organization [2017/09/25 14:42] (current) – Claus Stadler | ||
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- | ====== Checklist for Meeting organization ====== | + | ====== Checklist for Meeting |
In advance | In advance | ||
- | * Create an attendance list with | + | * Create an attendance list with: |
- | * dietary | + | * Dietary |
* Arrival and Departure times | * Arrival and Departure times | ||
- | | + | |
+ | * Organize WIFI | ||
+ | * Book dinner / lunch if there are many attendees | ||
+ | | ||
+ | | ||
+ | * Possibility to get special rates at hotels? | ||
- | * Meeting Notification | + | * Key Information to be included in the Agenda |
- | * | + | * Dates + Starting / Ending Times |
+ | * Venue | ||
+ | * Instructions on how to find the venue | ||
+ | * Suggestions of local transports | ||
+ | * Phone number of local contact(s) | ||
+ | * WIFI credentials | ||
+ | |||
+ | A reasonable time before the start of the meeting | ||
+ | * Put out direction signs to guide people to the meeting room | ||
+ | * For dissemination purposes: Direction signs visible to the public should include: project logo, partner logos, website URL, QR code | ||
+ | * Consider that someone may have to unlock doors | ||
+ | |||
+ | At the meeting | ||
+ | * Pass around the signature list | ||
+ | |||
+ | |||
+ | Equipment | ||
+ | * Beamer | ||
+ | * Adapters (e.g. VGA, HDMI, USB-C, Thunderbolt) | ||
+ | * For remote sessions: Speakers, Microphone, Camera | ||
+ | * Power plugs / extension cords | ||
+ | * Possibly extra routers | ||
Supplies | Supplies | ||
- | * | + | * Coffee cups |
+ | * Water glasses | ||
+ | * Napkins | ||
+ | * Spoons / Stirs (for the coffee) | ||
Foods | Foods | ||
* Drinks | * Drinks | ||
- | | + | * Coffee |
+ | * Milk | ||
+ | * Cream | ||
+ | * Sugar | ||
+ | * Tea | ||
+ | * Tea bags | ||
+ | * Waterboiler | ||
+ | * Clean thermos bottle (don't use one for coffee, as it will negatively affect the taste) | ||
+ | * Water (still, medium, sparkling) | ||
+ | * Juices | ||
+ | * Optionally: Soft drinks, e.g. Coke | ||
+ | | ||
* Cookies | * Cookies | ||
* Nuts (e.g. Peanuts, Cachews) | * Nuts (e.g. Peanuts, Cachews) | ||
- | * Water (still, medium, sparkling) | ||
- | * Juices | ||
- | * Soft drinks | ||
- | |||
Bathroom | Bathroom | ||
* Toilet paper | * Toilet paper | ||
* Soap | * Soap | ||
+ | * Paper Towels | ||
+ |
public/checklist_for_meeting_organization.1506084539.txt.gz · Last modified: 2017/09/22 14:48 by Claus Stadler