public:checklist_for_meeting_organization
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public:checklist_for_meeting_organization [2017/09/22 17:24] – Claus Stadler | public:checklist_for_meeting_organization [2017/09/25 14:42] (current) – Claus Stadler | ||
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- | ====== Checklist for Meeting organization ====== | + | ====== Checklist for Meeting |
In advance | In advance | ||
Line 6: | Line 6: | ||
* Arrival and Departure times | * Arrival and Departure times | ||
* Room reservation on basis of that list | * Room reservation on basis of that list | ||
+ | * Organize WIFI | ||
* Book dinner / lunch if there are many attendees | * Book dinner / lunch if there are many attendees | ||
+ | * Organize catering if neccessary | ||
+ | * Prepare a list for attendees to sign (eases or even enables reimbursement) | ||
+ | * Possibility to get special rates at hotels? | ||
* Key Information to be included in the Agenda | * Key Information to be included in the Agenda | ||
Line 14: | Line 18: | ||
* Suggestions of local transports | * Suggestions of local transports | ||
* Phone number of local contact(s) | * Phone number of local contact(s) | ||
- | * Wifi Password | + | * WIFI credentials |
- | * Before | + | A reasonable time before the start of the meeting |
- | * Put out signs to guide people to the meeting room | + | * Put out direction |
+ | * For dissemination purposes: Direction signs visible to the public should include: project logo, partner logos, website URL, QR code | ||
* Consider that someone may have to unlock doors | * Consider that someone may have to unlock doors | ||
- | | + | |
+ | At the meeting | ||
+ | | ||
Equipment | Equipment | ||
* Beamer | * Beamer | ||
* Adapters (e.g. VGA, HDMI, USB-C, Thunderbolt) | * Adapters (e.g. VGA, HDMI, USB-C, Thunderbolt) | ||
+ | * For remote sessions: Speakers, Microphone, Camera | ||
* Power plugs / extension cords | * Power plugs / extension cords | ||
+ | * Possibly extra routers | ||
+ | |||
Supplies | Supplies | ||
Line 38: | Line 49: | ||
* Cream | * Cream | ||
* Sugar | * Sugar | ||
+ | * Tea | ||
+ | * Tea bags | ||
+ | * Waterboiler | ||
+ | * Clean thermos bottle (don't use one for coffee, as it will negatively affect the taste) | ||
* Water (still, medium, sparkling) | * Water (still, medium, sparkling) | ||
* Juices | * Juices |
public/checklist_for_meeting_organization.1506093870.txt.gz · Last modified: 2017/09/22 17:24 by Claus Stadler