public:checklist_for_meeting_organization
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| public:checklist_for_meeting_organization [2017/09/22 14:48] – created Claus Stadler | public:checklist_for_meeting_organization [2017/09/25 14:42] (current) – Claus Stadler | ||
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| - | ====== Checklist for Meeting organization ====== | + | ====== Checklist for Meeting |
| In advance | In advance | ||
| - | * Create an attendance list with | + | * Create an attendance list with: |
| - | * dietary | + | * Dietary |
| * Arrival and Departure times | * Arrival and Departure times | ||
| - | | + | |
| + | * Organize WIFI | ||
| + | * Book dinner / lunch if there are many attendees | ||
| + | | ||
| + | | ||
| + | * Possibility to get special rates at hotels? | ||
| - | * Meeting Notification | + | * Key Information to be included in the Agenda |
| - | * | + | * Dates + Starting / Ending Times |
| + | * Venue | ||
| + | * Instructions on how to find the venue | ||
| + | * Suggestions of local transports | ||
| + | * Phone number of local contact(s) | ||
| + | * WIFI credentials | ||
| + | |||
| + | A reasonable time before the start of the meeting | ||
| + | * Put out direction signs to guide people to the meeting room | ||
| + | * For dissemination purposes: Direction signs visible to the public should include: project logo, partner logos, website URL, QR code | ||
| + | * Consider that someone may have to unlock doors | ||
| + | |||
| + | At the meeting | ||
| + | * Pass around the signature list | ||
| + | |||
| + | |||
| + | Equipment | ||
| + | * Beamer | ||
| + | * Adapters (e.g. VGA, HDMI, USB-C, Thunderbolt) | ||
| + | * For remote sessions: Speakers, Microphone, Camera | ||
| + | * Power plugs / extension cords | ||
| + | * Possibly extra routers | ||
| Supplies | Supplies | ||
| - | * | + | * Coffee cups |
| + | * Water glasses | ||
| + | * Napkins | ||
| + | * Spoons / Stirs (for the coffee) | ||
| Foods | Foods | ||
| * Drinks | * Drinks | ||
| - | | + | * Coffee |
| + | * Milk | ||
| + | * Cream | ||
| + | * Sugar | ||
| + | * Tea | ||
| + | * Tea bags | ||
| + | * Waterboiler | ||
| + | * Clean thermos bottle (don't use one for coffee, as it will negatively affect the taste) | ||
| + | * Water (still, medium, sparkling) | ||
| + | * Juices | ||
| + | * Optionally: Soft drinks, e.g. Coke | ||
| + | | ||
| * Cookies | * Cookies | ||
| * Nuts (e.g. Peanuts, Cachews) | * Nuts (e.g. Peanuts, Cachews) | ||
| - | * Water (still, medium, sparkling) | ||
| - | * Juices | ||
| - | * Soft drinks | ||
| - | |||
| Bathroom | Bathroom | ||
| * Toilet paper | * Toilet paper | ||
| * Soap | * Soap | ||
| + | * Paper Towels | ||
| + | |||
public/checklist_for_meeting_organization.1506084539.txt.gz · Last modified: 2017/09/22 14:48 by Claus Stadler