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====== Checklist for Meeting / Event organization ======

In advance
  * Create an attendance list with: 
    * Dietary preferences (vegan, vegetarian, kosher, halal, etc)
    * Arrival and Departure times
  * Room reservation on basis of that list
  * Organize WIFI
  * Book dinner / lunch if there are many attendees
  * Organize catering if neccessary
  * Prepare a list for attendees to sign (eases or even enables reimbursement)
  * Possibility to get special rates at hotels?

  * Key Information to be included in the Agenda
    * Dates + Starting / Ending Times
    * Venue
      * Instructions on how to find the venue
      * Suggestions of local transports
    * Phone number of local contact(s)
    * WIFI credentials

A reasonable time before the start of the meeting
  * Put out direction signs to guide people to the meeting room
    * For dissemination purposes: Direction signs visible to the public should include: project logo, partner logos, website URL, QR code
    * Consider that someone may have to unlock doors

At the meeting
  * Pass around the signature list


Equipment
  * Beamer
    * Adapters (e.g. VGA, HDMI, USB-C, Thunderbolt)
  * For remote sessions: Speakers, Microphone, Camera
  * Power plugs / extension cords
  * Possibly extra routers


Supplies
  * Coffee cups
  * Water glasses
  * Napkins
  * Spoons / Stirs (for the coffee)

Foods
  * Drinks
      * Coffee
        * Milk
        * Cream
        * Sugar
      * Tea
        * Tea bags
        * Waterboiler
        * Clean thermos bottle (don't use one for coffee, as it will negatively affect the taste) 
      * Water (still, medium, sparkling)
      * Juices
      * Optionally: Soft drinks, e.g. Coke
  * Snacks, e.g.
    * Cookies
    * Nuts (e.g. Peanuts, Cachews)

Bathroom
  * Toilet paper
  * Soap
  * Paper Towels